Digital Patient Intake Software for Wellness Practitioners
Move patient intake out of the waiting room and into a smoother pre-visit flow. Ruana’s patient intake software helps chiropractors, massage therapists, and wellness practices collect important patient information before the appointment starts.
Create custom intake forms, use ready-made templates, and attach forms to specific services to avoid rushed paperwork at check-in.
Built for wellness practices that want patient information collected before the visit, not at the front desk.
Ruana helps teams use secure digital intake forms, customizable templates, and a smoother check-in experience for both staff and clients.
See How Digital Intake Forms Work in Ruana
Ruana helps you move intake from the front desk to the pre-visit stage. We’ve built software that allows you to create the right forms, connect them to your services, and give patients a simple way to complete their information before they arrive.
Build Your Forms
Create custom digital intake forms or start with ready-made templates. You are free to add questions, consent fields, health history details, or service-specific information your practice needs before the visit.
Attach Forms to Services
Explore our fully configurable capabilities by connecting each form to the right service, appointment type, or patient workflow. This gives them more time to provide accurate information without rushing through paperwork at check-in.
Send Before the Visit
Send your digital forms to patients before the appointment to collect important information in advance. Patients can complete everything online at their own pace, while your team avoids rushed paperwork at check-in.
Review Patient Details
Access the information from the patient record or appointment view once the form is completed. Practitioners can review key details before the session, prepare with better context, and start the visit with less back-and-forth.
Discover the Best Patient Intake Software for Pre-Visit Preparation
Ruana’s digital intake forms help wellness practices collect the right information before the appointment begins. From custom form creation to secure online completion, each feature is designed to reduce paperwork, save session time, and help practitioners prepare with better context.
Create Custom Intake Forms
Add health history fields, lifestyle questions, consent details, liability waivers, or condition-specific sections based on the service or appointment type. While every practice asks different questions, your digital intake forms should not be locked into a generic format.
Build from scratch or start with templates and adjust them to fit your workflow. This gives your team more control over what patients complete before the visit, while keeping the process simple and fully self-service.
Use Ready-Made Templates
Check Ruana’s pre-made templates already built with the key sections to help you set up faster and avoid rebuilding common forms from scratch. Templates are useful for standard health history, consent forms, and general patient information.
Your front desk team can use them as they are or customize the questions, sections, and fields to better match your services.
Access Intake Forms Whenever You Need Them
Find completed intake forms in one click from the patient record or appointment view. Your team can now quickly find the information they need before or during the visit.
Whether a practitioner is preparing for the first appointment of the morning or reviewing details between sessions, intake information stays easy to access on a computer, tablet, or phone. No digging, no app switching, no uncertainty before care begins.
Replace Clipboard Intake With a Cleaner Digital Flow
Move intake forms out of the waiting room and into a smoother digital pre-visit process. Ruana helps your practice collect patient details securely, reduce missing information, and keep completed forms easy to access when your team needs them.
Start your free 14-day trial. No credit card. No commitment.
Intake Forms Connected to the Full Ruana Workflow
Intake forms are only one step in the visit, but they affect everything that comes after. With Ruana, completed intake forms stay connected to the patient journey, helping you move from booking to preparation, documentation, billing, reminders, and reporting with less repeated admin work.
Patient Intake Software Built for Different Wellness Practices
Built by wellness practitioners for fellow colleagues, Ruana understands that intake does not look the same in every practice. Whether you collect general information, service preferences, or condition-specific notes, our software helps you create a cleaner intake process before the patient arrives.
Patient Intake Software for Chiropractors
Chiropractic visits often require a detailed health history, pain location, previous injuries, lifestyle factors, and consent forms. Ruana helps chiropractors collect this information before the appointment, so you can review key details earlier and start the visit with better context for treatment and further SOAP notes.
Patient Intake Software for Massage Therapists
Massage therapists can use Ruana’s intake form software to collect client preferences, pain areas, contraindications, pressure notes, and consent details before the session. This reduces check-in paperwork and helps therapists prepare for a safer, more personalized appointment.
Multi-Specialty Patient Intake Software
For wellness clinics with different services or practitioners, Ruana keeps intake forms organized across multiple workflows. Teams can use different forms for different appointment types, making intake more relevant while keeping completed information easy to access.
Frequently Asked Questions About Ruana’s Patient Intake Software
Have questions about setting up availability, online booking, or team workflows? Here is what you need to know about getting started.
Can Ruana intake forms be used on mobile devices?
Yes. Patients can complete intake forms online, and your team can review completed forms from a computer, tablet, or phone. This is useful for practices where practitioners move between rooms or need quick access to patient details.
Do I need technical skills to create intake forms in Ruana?
No. Ruana is designed so wellness practices can create and manage intake forms without technical setup. You can start with templates or build custom forms using the fields and questions your practice needs.
What types of intake forms can I create in Ruana?
You can create intake forms for health history, new patient information, consent forms, liability waivers, lifestyle questions, pain details, service preferences, or any other information your practice needs before a visit. Ruana’s form builder lets you adjust the structure so each form matches your workflow.
Do patients need to print or download anything?
Absolutely no. Patients can complete their digital intake forms online before the appointment. This helps reduce paper handling, manual scanning, and front desk paperwork while making the intake process easier for patients.
Start Every Visit With Better Patient Information
Collect intake forms before patients arrive, reduce front desk paperwork, and give your practitioners the details they need to prepare with confidence.