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Practice Management Software: Spend Less Time on Admin. More Time with Clients.

Ruana gives health and wellness professionals one system for online booking, charting, scheduling, billing, reminders, and forms — so your practice runs smoother without juggling multiple tools.

Practice Management Software: Spend Less Time on Admin. More Time with Clients.
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✓ 14-day free trial – ✓ No credit card required – ✓ Built by practitioners ✓ For chiropractors, massage, mental health & wellness

Practice Management Software: Spend Less Time on Admin. More Time with Clients.

Full schedules, fewer headaches

Booking, reminders, payments and intake forms run on their own, so you can move from one client to the next without the rush.

Online Booking

Clients book themselves from your website or a link, around the clock, without a single phone call.

  • Booking preferencesChoose which services, therapists and times are bookable.
  • Flexible calendarSet availability, buffers and time increments.
  • Your brandingYour logo on every booking page.
Learn more about Online Booking
Online booking calendar in Ruana practice management software

Automated Reminders

Reminders go out on their own, so fewer clients forget and fewer slots sit empty.

  • Email and SMSReach clients where they actually look.
  • Set and forgetSent automatically before every visit.
  • Fewer no-showsClients remember, your schedule stays full.
Learn more about Reminders
Email and SMS appointment reminders in Ruana

Billing & Payments

Create invoices and receipts in seconds and send a pay link so clients can pay online.

  • Pay-later linksSend an invoice with a secure pay link.
  • Invoices and receiptsClean, professional, ready to print.
  • SuperbillsGive clients what they need for reimbursement.
Learn more about Billing & Payments
Invoice with payment link in Ruana practice management software

Intake Forms

Intake forms are completed before the visit, so you start the session with the history in front of you.

  • Sent automaticallyForms go out as soon as a client books.
  • Custom forms and templatesBuild your own forms or start from a variety of ready-made templates.
  • Saved to the profileAnswers land straight in the client record.
Learn more about Intake Forms
Digital intake form in Ruana practice management software

Online booking and scheduling for your whole team.

Online booking page in Ruana practice management software
Color-coded schedule in Ruana practice management software
Practitioner view of the day in Ruana
Staff working hours calendar in Ruana

Clients book online from your website, Google profile or Instagram, choosing the service, practitioner and time that suit them.

Learn more about online booking

See every appointment for the day or week in one color-coded calendar, and reschedule with drag and drop.

Learn more about scheduling

Each practitioner gets their own view of the day, so everyone knows who is coming in next.

Learn more about scheduling

Set each team member’s working hours and breaks, so online booking only offers times when they are available.

Learn more about scheduling

Notes done before your next client walks in

Stop taking your charting home. Write clear SOAP notes, start from ready-made templates and tap in the phrases you use every day, so your documentation is finished when the session is.

SOAP Notes

Capture every visit in the SOAP format you already know, with each note saved to the client’s full history.

  • Familiar SOAP formatSubjective, Objective, Assessment and Plan, in order.
  • Pick up where you left offNext client already waiting? Save a draft in one click and finish later.
  • Open notes at a glanceUnfinished notes are flagged on your dashboard, so your records stay complete.
Explore SOAP notes in Ruana
Client SOAP note in the Ruana practice management system

Note Templates

Stop writing the same note over and over. Start from a ready-made template and only add what changed since the last visit.

  • Ready for your disciplineTemplates written for different types of practitioners.
  • Edit to match your styleAdd your own techniques, findings and wording.
  • Chart in less timeOnly add what changed since the last visit.
Explore note templates
Library of practitioner note templates in Ruana

Advanced SOAP Notes (Professional)

Turn the phrases you write all day into buttons, and build a complete note in a few taps between sessions.

  • Buttons you designSet up buttons for your usual findings, techniques and recommendations.
  • A few taps per noteAdd a full line of findings with one tap instead of typing it out.
  • Leave on timeNo more stack of notes waiting after your last client.
Explore Advanced SOAP Notes
Custom note buttons in Ruana Advanced SOAP Notes

Who It’s For

Whether you treat with your hands or through conversation, Ruana’s notes adapt to the way you practice.

  • Massage TherapistsNote areas worked, techniques and pressure in seconds.
  • ChiropractorsChart listings and adjustments for a full day of patients.
  • Mental Health TherapistsWrite structured session notes and keep every record confidential.
  • Wellness PractitionersPhysical therapists, acupuncturists and other cash-based providers shape templates to fit their work.
See all features
Practitioner dashboard in Ruana practice management software
Ruana co-founders Anastasiia Noroozy and Rouzbeh Shawn Noroozy at the Ruana booth
Anastasiia Noroozy and Rouzbeh “Shawn” Noroozy, co-founders of Ruana

Built inside a real clinic, not a tech office.

Ruana started in our own chiropractic clinic in Cologne, Germany. Scheduling, patient records and invoicing lived in three separate systems. That meant double bookings, retyped notes and invoices that didn’t match the schedule.

So we built one system that works the way a treatment room and front desk actually work, and opened it to every practitioner dealing with the same problems.

13+

Years in clinical practice. Doctor of Chiropractic, Palmer College of Chiropractic West.

UC Berkeley. Undergraduate, pre-medical.

Medical graduate co-founder. Clinical background in patient care.

Read our story

Switching to Ruana is easy.

Most solo practitioners are taking online bookings within an hour.

Start Free Trial See Plans & Pricing
1

Sign up in two minutes

Create your account and our setup guide walks you through your services, hours and booking page.

2

Use it free for 14 days

Book clients, write SOAP notes, send intake forms and invoices. Full access, no credit card.

3

Pick your plan

When your trial ends, choose Solo or Professional. No contracts, cancel anytime.

Coming from another software? We import your client list for free. Book a free setup call

Your patient data, protected.

As clinicians, we hold patient records to the same standard in our software as in our own practice. Here is how Ruana keeps them safe.

Read our security overview

Encrypted end to end

Data is encrypted in transit and at rest, with automatic backups.

Secure AWS infrastructure

Your client data is stored on Amazon Web Services, built with modern healthcare safeguards in mind.

HIPAA and GDPR support

Supports HIPAA compliance for US practices, with a signed BAA. GDPR-ready for the EU, with a DPA.

Role-based access

Front desk staff see the schedule. Practitioners see the charts they need.

One platform to help you stay booked, stay organized, and run a stronger practice.

Online Booking with SMS & Email Reminders

Effortless Booking Experience

Online Booking with SMS & Email Reminders

Let clients book chiropractic adjustments, massage sessions, and wellness consultations online anytime 24/7. Ruana sends automated confirmations, reminders, and follow-ups by email and SMS — so your calendar stays full and your no-show rate stays low.

Smart Scheduling for Busy Practices

Smooth Appointment Management

Smart Scheduling for Busy Practices

Whether you’re solo or managing a team, Ruana’s color-coded, drag-and-drop calendar keeps you organized. Manage chiropractors, massage therapists, mental health professionals, and resources efficiently to maximize productivity and minimize gaps in your day. — and make changes in seconds.

Customizable Notes & Charting

Digital Patient Records

Customizable Notes & Charting

Create treatment notes your way. Use ready-made templates or build your own SOAP notes, assessments, or progress charts — with fast documentation tools that save you time every day. Access patient records instantly and securely. From chiropractic assessments to therapy progress notes – document patient care efficiently.

Invoicing & Billing Made Simple

Enhanced Client Engagement

Invoicing & Billing Made Simple

Send professional invoices, track payments, and stay on top of your revenue. Ruana supports private billing, superbills, and insurance-ready codes (ICD-10), helping you document and bill with confidence. Easily manage patient balances, memberships, and wellness packages — all in one organized system designed to simplify your financial workflow

Reports & Financial Insights

Time Management Made Easy

Reports & Financial Insights

See exactly how your practice is performing. Ruana’s dashboards show revenue trends, appointment stats, and practitioner performance — so you can make data-driven decisions with confidence to grow your business.

Flexible Form Builder

Customizable Data Collection

Flexible Form Builder

Create digital intake forms, consent forms, and health questionnaires tailored to your practice — no technical skills required. Whether it’s chiropractic assessments, massage intake forms, mental health questionnaires, or general wellness evaluations, Ruana helps you collect the right information before, during, or after each visit.

Want to See Everything Ruana Can Do?

There’s more where that came from. Explore all of Ruana’s powerful tools — built for chiropractors, massage therapists, mental health practitioners, and other wellness professionals. From Appointment Requests to Progress Notes, SOAP Notes, Automatic Notes, Packages & Memberships, and more, Ruana has everything your practice needs.

See All Features
Ruana practice management software features preview — calendar, patient charting, and SOAP notes.

Expert Support for Practice Migration and Setup.

  • Free Data Import: Transfer your patient data into our platform with no extra cost. Whether you’re starting fresh or switching platforms, our free data import and setup support ensure a smooth start.
  • Dedicated Onboarding: Enjoy a custom account setup call to tailor your experience to your needs.
  • Always Here for You: Reach out to us via chat or email support—we’re here to help, no matter the question.

Contact Us!

Have questions or need assistance? Contact us! We’re here to help.

    Your Questions Answered!

    How quickly can I get started with Ruana?

    Most practices are up and running in under an hour. Your booking page, charting, and billing are ready right away, and our step-by-step guides and video tutorials walk you through every step.

    Do I need training to use Ruana?

    No. Ruana is designed to be simple and intuitive. If you ever need help, our guides and video tutorials are there for you.

    What’s included in the free trial?

    You get 14 days of full access to online booking, charting, billing, and reminders. No credit card required. CPT codes are available once you upgrade to a paid plan.

    Can I use CPT codes in Ruana?

    Yes, on paid plans. CPT codes are owned by the American Medical Association (AMA), which requires a $20 annual license fee paid directly to the AMA.

    Can I customize my notes, forms, and invoices?

    Yes. You can create your own SOAP note templates, Advanced SOAP Notes, intake forms, and invoices, so Ruana fits the way your practice works.

    Can clients pay online?

    Yes. You can send clients an invoice with a secure payment link, and the session is marked as paid once they pay.

    Can I add multiple practitioners and staff?

    Yes. Front desk and admin staff are always free and unlimited. The Professional plan lets you add as many practitioners as you need, each with their own schedule.

    Does Ruana create superbills?

    Yes. You can generate and print superbills with all the codes and details your clients need to submit to their insurance for reimbursement.

    Is Ruana HIPAA and GDPR compliant?

    Yes. Ruana supports HIPAA in the US and GDPR in the EU, with encrypted data storage on secure AWS servers and role-based access controls to protect your clients’ information.

    Do you offer a Business Associate Agreement (BAA)?

    Yes. We provide a BAA to U.S. healthcare providers who need one.

    Can I use Ruana without an internet connection?

    Ruana is cloud-based, so you’ll need an internet connection to use it.