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Practice Management Software: Spend Less Time on Admin. More Time with Clients.

Ruana gives health and wellness professionals one system for online booking, charting, scheduling, billing, reminders, and forms — so your practice runs smoother without juggling multiple tools.

Practice Management Software: Spend Less Time on Admin. More Time with Clients.
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✓ 14-day free trial – ✓ No credit card required – ✓ Built by practitioners ✓ For chiropractors, massage, mental health & wellness

Practice Management Software: Spend Less Time on Admin. More Time with Clients.
Ruana co-founders Anastasiia Noroozy and Rouzbeh Shawn Noroozy at the Ruana booth
Anastasiia Noroozy and Rouzbeh “Shawn” Noroozy, co-founders of Ruana

Built inside a real clinic, not a tech office.

Ruana started in our own chiropractic clinic in Cologne, Germany. Scheduling, patient records and invoicing lived in three separate systems. That meant double bookings, retyped notes and invoices that didn’t match the schedule.

So we built one system that works the way a treatment room and front desk actually work, and opened it to every practitioner dealing with the same problems.

13+

Years in clinical practice. Doctor of Chiropractic, Palmer College of Chiropractic West.

UC Berkeley. Undergraduate, pre-medical.

Medical graduate co-founder. Clinical background in patient care.

Read our story

See a full patient visit in Ruana

Watch a patient book online, fill out intake forms on their phone, get charted with SOAP notes and pay their invoice, all in one workflow.

Start Free Trial Book a Free 20-Minute Demo

Online booking, SOAP notes, and billing in one practice management system.

Online booking that fills your calendar while you treat

Online Booking

Online booking that fills your calendar while you treat

Clients book chiropractic adjustments, massage sessions and consultations online 24/7 from your website, Google profile or Instagram, even while you’re with another patient. Ruana confirms every booking and sends automated appointment reminders by email, with Text/SMS reminders available as an add-on, so your evening isn’t spent answering booking messages. Learn more about online booking →

Color-coded scheduling for solo practitioners and clinic teams

Smooth Appointment Management

Color-coded scheduling for solo practitioners and clinic teams

See every practitioner’s day in one color-coded calendar. Drag and drop to reschedule, block breaks, and add unlimited front desk staff at no extra cost. Learn more about scheduling →

Customizable Notes & Charting

Digital Patient Records

Customizable Notes & Charting

Start from templates, mark findings on the interactive body chart, and track each patient’s care plan visit by visit. With Advanced SOAP Notes (Professional plan), you create your own buttons that write the phrases you use every day, so a full note takes a few taps. From chiropractic assessments to therapy progress notes – document patient care efficiently. Learn more about SOAP notes →

Invoices and payment links that get paid without chasing patients

Billing

Invoices and payment links that get paid without chasing patients

Send an invoice with a payment link, and Ruana marks it paid the moment your patient pays online. Log card or cash payments at the front desk, create superbills with ICD-10 diagnosis codes, and apply prepaid packages and memberships at checkout (Professional plan). Choose whether to charge a no-show or late cancellation fee, and Ruana sends the invoice for you. Learn more about billing →

Practice reports that show what drives your revenue

Time Management Made Easy

Practice reports that show what drives your revenue

See exactly how your practice is performing. Ruana’s dashboards show revenue trends, appointment stats, and practitioner performance — so you can make data-driven decisions with confidence to grow your business.

Intake forms done before they walk in the door

Intake Forms

Intake forms done before they walk in the door

Ruana sends your intake, health history and consent forms as soon as a patient books. They complete and sign everything on their phone, so you open their chart already prepared for the visit. Learn more about intake forms →

Want to See Everything Ruana Can Do?

There’s more where that came from. Explore all of Ruana’s powerful tools — built for chiropractors, massage therapists, mental health practitioners, and other wellness professionals. From Appointment Requests to Progress Notes, SOAP Notes, Automatic Notes, Packages & Memberships, and more, Ruana has everything your practice needs.

See All Features
Ruana practice management software features preview — calendar, patient charting, and SOAP notes.

Switching to Ruana is easy.

Most solo practitioners are taking online bookings within an hour.

Start Free Trial See Plans & Pricing
1

Sign up in two minutes

Create your account and our setup guide walks you through your services, hours and booking page.

2

Use it free for 14 days

Book clients, write SOAP notes, send intake forms and invoices. Full access, no credit card.

3

Pick your plan

When your trial ends, choose Solo or Professional. No contracts, cancel anytime.

Coming from another software? We import your client list for free. Book a free setup call

Your patient data, protected.

As clinicians, we hold patient records to the same standard in our software as in our own practice. Here is how Ruana keeps them safe.

Read our security overview

Encrypted end to end

Data is encrypted in transit and at rest, with automatic backups.

Secure AWS infrastructure

Your client data is stored on Amazon Web Services, built with modern healthcare safeguards in mind.

HIPAA and GDPR support

Supports HIPAA compliance for US practices, with a signed BAA. GDPR-ready for the EU, with a DPA.

Role-based access

Front desk staff see the schedule. Practitioners see the charts they need.

Find Ruana on

Capterra, GetApp and Software Advice

Why Choose Ruana?

Cloud-Based & No Downloads

Cloud-Based & No Downloads

Access Ruana from anywhere. No installs, no software updates — just log in and manage your practice instantly.

Enterprise-Grade Security

Enterprise-Grade Security

Your client data is encrypted in transit and at rest, automatically backed up, and stored on secure AWS infrastructure. Built with modern healthcare safeguards in mind.

Made for Health & Wellness Practices

Made for Health & Wellness Practices

Run your entire practice online — scheduling, charting, billing, and communication — all in one platform that works 24/7 for you.

Expert Support for Practice Migration and Setup.

  • Free Data Import: Transfer your patient data into our platform with no extra cost. Whether you’re starting fresh or switching platforms, our free data import and setup support ensure a smooth start.
  • Dedicated Onboarding: Enjoy a custom account setup call to tailor your experience to your needs.
  • Always Here for You: Reach out to us via chat or email support—we’re here to help, no matter the question.

Select ideal plan

Solo Plan

Everything one practitioner needs to run their practice.

$35.99/ Month

Start Free 14 day Trial

Top Features

  • 1 Practitioner, Unlimited front desk staff
  • Unlimited appointments
  • Online booking
  • Email reminders (SMS available as add-on)
  • Digital intake forms & form builder
  • Charts, SOAP notes & treatment plans
  • Invoicing, superbills & payment links
  • No-show & late cancellation fees (you decide when to charge)
  • No-show & late cancellation fees
  • Reports, analytics & file uploads
  • Free setup call & data import

Professional Plan

For growing practices with a team or multiple locations.

$55.99/ Month

+$19.99 per Practitioner per month

Start Free 14 day Trial

Top Features

  • Everything in Solo, plus:
  • Multiple practitioners (+$19.99 per practitioner per month)
  • Multiple locations
  • Online appointment requests (approve bookings before they’re confirmed)
  • Advanced SOAP Notes (create buttons that write your most-used text)
  • Packages

Contact Us!

Have questions or need assistance? Contact us! We’re here to help.

    Your Questions Answered!

    How long does it take to set up Ruana?

    Setting up Ruana typically takes less than 30-90 minutes. You’ll have your booking page, billing, and charting ready right away. We also offer step-by-step guides and video tutorials if you need help.

    Do I need training to use Ruana?

    No — Ruana is designed to be intuitive. But we also offer step-by-step guides and video tutorials if you need help.

    What’s included in the free trial?

    You get full access to all features for 14 days — including online booking, charting, billing, and reminders. No credit card required.

    Can I customize forms and invoices?

    Absolutely. You can create your own intake forms, SOAP note templates, and invoices.

    How many team members can we have?

    You can add unlimited team members (admin, practitioners, or support staff) depending on your plan.

    Does Ruana print superbills?

    Yes! Ruana allows you to generate and print superbills for your clients. These include all the necessary codes and details so patients can submit them to their insurance providers for reimbursement.

    Does Ruana support EDI, clearinghouse submissions, or the CMS-1500 form?

    Ruana does not currently support EDI, clearinghouse submissions, or the CMS-1500 insurance claim form. Instead, Ruana provides superbills and insurance-ready codes (ICD-10) that you can generate and share with patients or submit manually. This approach keeps billing simple and flexible while ensuring your invoices and documentation are compliant and professional. EDI, clearinghouse integrations, and CMS-1500 support are on our product roadmap for future releases.

    Is Ruana HIPAA compliant?

    Ruana is built to support HIPAA compliance for U.S. healthcare providers. We use secure AWS infrastructure with encryption in transit and at rest, role-based access controls, and audit-friendly system architecture. Healthcare providers remain responsible for configuring and using the system in accordance with applicable HIPAA requirements and safeguarding protected health information (PHI).

    Do you provide a Business Associate Agreement (BAA)?

    Yes. Ruana offers a Business Associate Agreement (BAA) to U.S. healthcare providers who require it under HIPAA. The BAA defines the responsibilities of Ruana as a service provider and the healthcare practice as the covered entity with respect to safeguarding protected health information (PHI).