Online booking, charting, scheduling, invoicing, payments, and patient communication — all with Ruana.
14-day free trial • No credit card required
See how Ruana handles online booking, scheduling, payments, SOAP notes, intake forms, and automated reminders — all in one workflow.
Personal walkthrough, workflow questions, and setup guidance — tailored to your practice.
Ruana handles the admin so you can get back to doing what you do best. Online booking, intake forms, SOAP notes, and billing all in one place.
Your 24/7 online booking page does the work for you. Clients pick their time, get an automatic confirmation, and show up. No phone tag, no back-and-forth.
“Before Ruana I was spending my evenings answering booking requests. Now my calendar fills itself.”
★★★★★
Martinez, Chiropractor
Send digital intake forms before the appointment. Clients complete everything on their phone. You walk in prepared, not buried in paperwork.
“My clients used to sit in the waiting room filling out paper forms. Now everything is done before they arrive.”
★★★★★
Chen, Mental Health Practitioner
Customizable note templates built for your discipline. Document each session quickly and accurately, then close your laptop and go home.
“I used to stay late every night catching up on notes. Now I finish documentation before my next client walks in.”
★★★★★
Johnson, Licensed Massage Therapist
Whether you are a chiropractor, massage therapist, mental health practitioner, or wellness professional, Ruana brings everything you need into one place. Manage your bookings, clinical notes, intake forms, automated reminders, and billing without juggling multiple tools or subscriptions.
Ruana was built by a practicing chiropractor and a medical professional who were tired of software that got in the way of patient care. We did not hire consultants to design this. We built what we needed for our own clinic, and made it available to every health and wellness practitioner who felt the same frustration.
Palmer West College of Chiropractic Doctor of Chiropractic, Co-Founder, 13 years in practice
UC Berkeley Undergraduate, Pre-Medical
Medical Graduate Co-Founder with clinical background in patient care
Effortless Booking Experience
Let clients book chiropractic adjustments, massage sessions, and wellness consultations online anytime 24/7. Ruana sends automated confirmations, reminders, and follow-ups by email and SMS — so your calendar stays full and your no-show rate stays low.
Smooth Appointment Management
Whether you’re solo or managing a team, Ruana’s color-coded, drag-and-drop calendar keeps you organized. Manage chiropractors, massage therapists, mental health professionals, and resources efficiently to maximize productivity and minimize gaps in your day. — and make changes in seconds.
Digital Patient Records
Create treatment notes your way. Use ready-made templates or build your own SOAP notes, assessments, or progress charts — with fast documentation tools that save you time every day. Access patient records instantly and securely. From chiropractic assessments to therapy progress notes – document patient care efficiently.
Enhanced Client Engagement
Send professional invoices, track payments, and stay on top of your revenue. Ruana supports private billing, superbills, and insurance-ready codes (ICD-10), helping you document and bill with confidence. Easily manage patient balances, memberships, and wellness packages — all in one organized system designed to simplify your financial workflow
Time Management Made Easy
See exactly how your practice is performing. Ruana’s dashboards show revenue trends, appointment stats, and practitioner performance — so you can make data-driven decisions with confidence to grow your business.
Customizable Data Collection
Create digital intake forms, consent forms, and health questionnaires tailored to your practice — no technical skills required. Whether it’s chiropractic assessments, massage intake forms, mental health questionnaires, or general wellness evaluations, Ruana helps you collect the right information before, during, or after each visit.
There’s more where that came from. Explore all of Ruana’s powerful tools — built for chiropractors, massage therapists, mental health practitioners, and other wellness professionals. From Appointment Requests to Progress Notes, SOAP Notes, Automatic Notes, Packages & Memberships, and more, Ruana has everything your practice needs.
See All FeaturesMost practitioners who switch to Ruana are up and running within an hour. Here is exactly what to expect.
Book a free onboarding call and we help you get your practice configured from day one. No technical skills needed. Book a call here.
Add your services, availability, and branding. Most practitioners have their booking page live within an hour.
Share your new link, update your profiles, and you are done. No downtime, no cancelled appointments.
What happens to all my client data?
During your onboarding call we work with you to transfer your client information into Ruana. Depending on your current software, we help you export and move what is available so nothing important gets lost.
How long does it actually take to set up?
Most solo practitioners are fully set up within an hour. Clinics with multiple practitioners typically take a day. We walk you through every step with a dedicated onboarding call.
Will my clients be confused by the new booking system?
Ruana’s client booking page is clean and simple. Most clients book their first appointment without any help. Send them a short message with the new link and that is all it takes.
Do I have to cancel appointments during the switch?
Not at all. You can run both systems side by side during the transition. Switch over when you are ready, on your own timeline, with zero disruption to your schedule.
What if I get stuck and need help?
Our support team is available by chat and email. You can also book a personal call with us anytime for a live walkthrough of your setup. Real people, real answers, fast. Book a call here.
What if it does not work out for my practice?
You have 14 days of full access with no credit card required. If it is not the right fit, you walk away with nothing lost. No contracts, no cancellation fees, no pressure.
“I put off switching for over a year. Ruana had my whole practice set up in one afternoon. I wish I had done it sooner.”★★★★★
Williams, Chiropractor
“My clients did not even notice the switch. I sent one text with the new booking link and that was it. Zero complaints.”★★★★★
Davis, Mental Health Practitioner
“I thought migrating my client data would be a nightmare. The Ruana team walked me through the whole thing on a call. It was much easier than I expected.”★★★★★
Garcia, Wellness Clinic Owner
14 days full access. No credit card required. No contracts.
Start Free 14 Day TrialCancel anytime. No questions asked.
Book a free demo call and we will show you everything live, tailored to your practice.
Book a Demo CallFree, no obligation, 20 minutes.
Online booking, automated reminders, digital intake forms, and clinical notes all work together so you spend your day treating clients, not chasing paperwork. Most practitioners save 5 to 8 hours of admin every week.
Whether you are a chiropractor, massage therapist, mental health practitioner, or wellness professional, Ruana adapts to how you work. Customizable note templates, forms, and billing built around your specific needs.
Track revenue trends, monitor no-show rates, and see which services are most popular. Ruana gives you the data you need to make smart decisions and build a practice that works for you long term.
Join health and wellness professionals who use modern practice management software to grow their business, reduce no-shows, and spend more time doing what they do best.
Automated reminders dramatically reduce cancellations. Industry data shows practices using automated text and email reminders can reduce no-shows by up to 83%.
Strong retention builds your practice. Well-managed health and wellness practices achieve 70 to 75% client retention rates through consistent service, timely follow-ups, and a seamless booking experience.
Clients expect to book online. Over 43% of health and wellness appointments are now booked digitally, making 24/7 online booking essential for any modern practice.
Word of mouth is your most powerful marketing tool. 81% of health and wellness clients find their practitioner through referrals, making client satisfaction and retention your best growth strategy.
Access Ruana from anywhere. No installs, no software updates — just log in and manage your practice instantly.
Your client data is encrypted in transit and at rest, automatically backed up, and stored on secure AWS infrastructure. Built with modern healthcare safeguards in mind.
Run your entire practice online — scheduling, charting, billing, and communication — all in one platform that works 24/7 for you.
Designed for solo practitioners to manage their practice with ease and value
$45.99/ Month
Start Free 14 day TrialAdvanced tools to streamline and enhance practice management
$65.99/ Month
+$19.99 per Practitioner per month
Start Free 14 day TrialHave questions or need assistance? Contact us! We’re here to help.
Setting up Ruana typically takes less than 30-90 minutes. You’ll have your booking page, billing, and charting ready right away. We also offer step-by-step guides and video tutorials if you need help.
No — Ruana is designed to be intuitive. But we also offer step-by-step guides and video tutorials if you need help.
You get full access to all features for 14 days — including online booking, charting, billing, and reminders. No credit card required.
Absolutely. You can create your own intake forms, SOAP note templates, and invoices.
You can add unlimited team members (admin, practitioners, or support staff) depending on your plan.
Yes! Ruana allows you to generate and print superbills for your clients. These include all the necessary codes and details so patients can submit them to their insurance providers for reimbursement.
Ruana does not currently support EDI, clearinghouse submissions, or the CMS-1500 insurance claim form. Instead, Ruana provides superbills and insurance-ready codes (ICD-10) that you can generate and share with patients or submit manually. This approach keeps billing simple and flexible while ensuring your invoices and documentation are compliant and professional. EDI, clearinghouse integrations, and CMS-1500 support are on our product roadmap for future releases.
Ruana is built to support HIPAA compliance for U.S. healthcare providers. We use secure AWS infrastructure with encryption in transit and at rest, role-based access controls, and audit-friendly system architecture. Healthcare providers remain responsible for configuring and using the system in accordance with applicable HIPAA requirements and safeguarding protected health information (PHI).
Yes. Ruana offers a Business Associate Agreement (BAA) to U.S. healthcare providers who require it under HIPAA. The BAA defines the responsibilities of Ruana as a service provider and the healthcare practice as the covered entity with respect to safeguarding protected health information (PHI).
Our team will review your inquiry and get back to you as soon as possible.
