Ruana is an all-in-one massage therapy software designed for solo practitioners and multi-therapist clinics. It includes digital SOAP notes, 24/7 online booking, automated SMS reminders to reduce no-shows, and simple billing, helping you spend less time on admin and more time with clients.
14-day free trial • No credit card required
Ruana is listed on Capterra, GetApp, and Software Advice. Built with security in mind, we protect sensitive patient data using modern infrastructure and industry-standard safeguards.
Designed to support HIPAA-compliant workflows, including secure data storage, encryption, and role-based access controls.
See how Ruana handles online booking, scheduling, payments, SOAP notes, intake forms, and automated reminders — all in one workflow.
Personal walkthrough, workflow questions, and setup guidance — tailored to your practice.
Ruana handles the paperwork, scheduling, and billing so you can stop staying late and start focusing on your clients.
Your 24/7 online booking page does the work for you. Clients pick their time, get an automatic confirmation, and show up. No phone tag, no back-and-forth.
“Before Ruana I was spending 20 minutes texting back and forth just to book one appointment.”★★★★★
Thompson, Massage Therapist
Send digital intake forms before the appointment. Clients complete everything on their phone. You walk in prepared, not buried in paperwork.
“My clients used to fill out paper forms in the waiting room while I stood there waiting. Not anymore.”★★★★★
Rivera, Clinic Owner
Customizable SOAP note templates built for massage therapists. Document each session quickly and accurately, then close your laptop and go home.
“I used to catch up on notes at 10pm after a full day of clients. Now I am done before I leave.”★★★★★
Kowalski, Licensed Massage Therapist
Choosing the right massage therapy software depends on whether you’re a solo therapist or managing a multi-therapist clinic. Ruana helps massage practices go beyond simple scheduling with online booking, digital SOAP notes, intake forms, automated reminders, and billing tools, so you can reduce no-shows and focus on client care.
Ruana was not designed in a boardroom. It was built by a practicing chiropractor and a medical professional who ran a busy clinic and could not find software that actually worked the way health practitioners think. Every feature in Ruana was tested in a real practice before it ever reached yours.
Palmer West College of Chiropractic Doctor of Chiropractic, Co-Founder, 13 years in active practice
UC Berkeley Undergraduate, Pre-Medical
Medical Graduate Co-Founder with clinical background in patient care
Effortless Booking for Massage Therapists
Online Booking: 24/7 self-scheduling to reduce phone tag. Automated Reminders: SMS and email alerts to drastically cut down on no-shows. Ruana automatically sends confirmations, reminders, and follow-ups by SMS and email—keeping your schedule full, reducing no-shows, and helping clients stay consistent with their care.
Smooth Appointment Management for Massage Therapists
Whether you run a solo massage practice or a multi-therapist clinic, Ruana’s color-coded, drag-and-drop calendar keeps your schedule organized. Manage massage therapists, treatment rooms, and client flow efficiently—maximizing productivity, reducing downtime, and keeping care plans on track.
Detailed Massage Client Records
Digital SOAP Notes: To maintain compliant, paperless clinical records. Create massage therapy notes your way. Use ready-made templates or build your own SOAP notes, exams, and progress charts—with fast documentation tools designed for massage therapists. Access client records instantly and securely from any device, ensuring continuity of care, compliance, and less time spent on paperwork.
Streamlined Massage Billing
Send professional invoices and get paid faster with Ruana. Designed for massage therapists, our massage therapy software supports superbills and private services. Easily track payments, manage client balances, and simplify your massage practice’s finances—all in one secure platform.
Massage Practice Insights
See exactly how your massage practice is performing. Ruana’s dashboards track revenue trends, client visits, appointment stats, and therapist performance—giving you data-driven insights to grow your practice, improve client care, and boost profitability.
Customizable Massage Forms
Create digital massage intake forms, consent forms, exam forms, and health questionnaires—no technical skills required. Ruana makes it easy to collect the information you need before, during, or after massage sessions, ensuring accurate records, smoother workflows, and better client care.
There’s even more to explore. Ruana includes powerful massage therapy tools—from appointment requests, SOAP notes, and progress notes to automatic notes, care plan tracking, packages, memberships, and more. Everything your massage practice needs to stay organized, grow, and deliver exceptional client care.
See All FeaturesMost therapists who switch to Ruana are up and running in under an hour. Here is exactly what happens when you make the move.
Book a free onboarding call and we help you get your practice configured from day one. No technical skills needed. Book a call here.
Add your services, availability, and branding. Most therapists have their booking page live within an hour.
Share your new link, update your social profiles, and you are done. No downtime, no cancelled appointments.
What happens to all my client data?
During your onboarding call we work with you to get your client information into Ruana. Depending on your current software, we can help you export and transfer what is available. Our team will guide you through every step so nothing important gets lost.
How long does it actually take to set up?
Most solo therapists are fully set up within an hour. Clinics with multiple practitioners typically take a day. We walk you through every step with a dedicated onboarding call.
Will my clients be confused by the new booking system?
Ruana’s client booking page is clean and simple. Most clients book their first appointment without any help. You can also send them a short message with the new link and that is all it takes.
Do I have to cancel appointments during the switch?
Not at all. You can run both systems side by side during the transition. Switch over when you are ready, on your own timeline, with zero disruption to your schedule.
What if I get stuck and need help?
Our support team is available by chat and email. You can also book a personal call with us anytime for a live walkthrough of your setup. Real people, real answers, fast. Book a call here.
What if it does not work out for my practice?
You have 14 days to try everything with full access, no credit card required. If it is not the right fit, you walk away with nothing lost. No contracts, no cancellation fees.
“I put off switching for two years because I was scared of losing my client data. Ruana imported everything in one day. I wish I had done it sooner.”★★★★★
Anderson, Licensed Massage Therapist
“I thought the setup would take a whole weekend. I had my booking page live and my first online appointment booked within the same afternoon.”★★★★★
Torres, Solo Massage Therapist
“My clients did not even notice the switch. I sent one text with the new booking link and that was it. Zero complaints, way fewer no-shows.”★★★★★
Parker, Massage Therapy Clinic Owner
14 days full access. No credit card required. No contracts.
Start Free 14 Day TrialCancel anytime. No questions asked.
Book a free demo call and we will show you everything live, tailored to your practice.
Book a Demo CallFree, no obligation, 20 minutes.
Streamline appointments for therapeutic massage, myofascial release, and trigger point therapy with comprehensive client records and appointment history tracking.
“We switched from our old software and the difference was immediate. My front desk spends half the time on admin now.”★★★★★
Sanchez, Clinic Owner
Run your independent practice with all-in-one software that handles scheduling, client communications, and payment collection from a single platform.
“I was worried it would be too complicated for just me running everything alone. I had it set up and taking bookings within an hour.”★★★★★
Mitchell, Solo Massage Therapist
Perfect for practitioners offering craniosacral therapy, reiki, and integrative bodywork, featuring detailed session notes and automated follow-up reminders.
“I offer multiple modalities and most software could not handle that. Ruana lets me set up each service exactly how I need it.”★★★★★
Hayes, Holistic Practitioner
Manage on-location appointments, track mileage between clients, and access your schedule from anywhere with our mobile-friendly system.
“I run my whole business from my phone between clients. I honestly did not think software like this existed for mobile therapists.”★★★★★
Carter, Mobile Massage Therapist
Oversee team schedules, manage staff compensation, and track individual therapist metrics from one centralized dashboard.
“Managing three therapists used to mean three separate calendars and constant confusion. Now everything is in one place.”★★★★★
Williams, Practice Manager
Add revenue streams by selling therapeutic creams, essential oils, self-care tools, and recovery products with integrated inventory management.
“I never thought I could manage my product sales and appointments in the same place. It has made my whole operation so much simpler.”★★★★★
Foster, Massage Therapist and Product Seller
Manage your appointments seamlessly from scheduling to check-in. Automated reminders help reduce missed sessions and keep your calendar consistently full.
Build lasting relationships with detailed treatment records and client preferences. Personalized follow-ups and easy rebooking turn one-time visitors into loyal clients.
Monitor appointment trends, identify your most popular services, and understand client retention patterns to grow your practice strategically.
Join successful massage therapists who use modern practice management software to grow their business, improve client retention, and streamline operations.
Automated reminders dramatically reduce cancellations. Industry data shows practices using automated text and email reminders can reduce no-shows by up to 83%.
Strong retention builds your practice. Industry standards show that well-managed massage practices achieve 70-75% client retention rates through consistent service and follow-up.
Meet clients where they are. Over 43% of massage appointments are now booked online, making 24/7 booking essential for staying competitive.
Word-of-mouth matters. 81% of massage clients find their therapist through referrals, making client satisfaction and retention your best marketing strategy.
Access Ruana from anywhere. No installs, no software updates — just log in and manage your practice instantly.
Your client data is encrypted in transit and at rest, automatically backed up, and stored on secure AWS infrastructure. Built with modern healthcare safeguards in mind.
Boost client satisfaction with our Patient Management System, offering online booking, seamless payments, and personalized care.
Designed for solo practitioners to manage their practice with ease and value
$45.99/ Month
Start Free 14 day TrialAdvanced tools to streamline and enhance practice management
$65.99/ Month
+$19.99 per Practitioner per month
Start Free 14 day TrialHave questions or need assistance? Contact us! We’re here to help.
Most clinics can get started in less than 30-90 minutes. You’ll have your booking page, billing, and charting ready right away. We also offer step-by-step guides and video tutorials if you need help.
No — Ruana is designed to be intuitive. But we also offer step-by-step guides and video tutorials if you need help.
You get full access to all features for 14 days — including online booking, charting, billing, and reminders. No credit card required.
Absolutely. You can create your own intake forms, SOAP note templates, and invoices.
You can add unlimited team members (admin, Chiropractor, or support staff) depending on your plan.
Ruana is built to support HIPAA compliance for U.S. healthcare providers. We use secure AWS infrastructure with encryption in transit and at rest, role-based access controls, and audit-friendly system architecture. Healthcare providers remain responsible for configuring and using the system in accordance with applicable HIPAA requirements and safeguarding protected health information (PHI).
Yes. Ruana offers a Business Associate Agreement (BAA) to U.S. healthcare providers who require it under HIPAA. The BAA defines the responsibilities of Ruana as a service provider and the healthcare practice as the covered entity with respect to safeguarding protected health information (PHI).
Our team will review your inquiry and get back to you as soon as possible.
