Massage Therapy Software Pricing & Features

Let massage clients schedule appointments anytime from their phone, tablet, or computer. Ruana’s booking system is simple to use, fully customizable, and runs 24/7—even when your front desk is closed.

• Clients choose appointment types, therapists, and availability directly from your booking page.

• Bookings sync instantly with your Ruana calendar to prevent double-bookings or overlaps.

• Add your booking link to your website, email signature, or social media to boost new client conversions.

Not ready for full online booking? No problem. Ruana’s appointment request feature lets massage clients suggest times—while giving you full control over when and how appointments are confirmed.

• Approve or decline massage appointment requests directly from your dashboard.

• Ideal for massage therapists managing complex schedules, new client consultations, or customized treatment plans.

Reduce no-shows with smart massage appointment reminders sent automatically via email. Ruana makes it easy to keep massage clients on schedule and engaged with their treatment plans—without lifting a finger.

• Customize reminder timing and message content for massage services.

• Clients can confirm or cancel massage appointments directly from their email.

• Enable reminders globally to keep your massage practice running smoothly.

Document massage care in a way that matches your method. Ruana’s SOAP charting tools are simple, flexible, and designed for massage therapists—helping you capture everything you need quickly and securely.

• Use ready-made massage SOAP templates or build your own chart layouts.

• Attach notes to massage appointments or create standalone chart entries.

• Access past massage records instantly and securely across devices.

Track how your massage clients improve over time. Ruana lets you add structured progress notes that support treatment planning, document adjustments, and show measurable results.

• Record massage client progress by visit, date, or milestone.

• Reference previous massage notes during care for continuity.

• Demonstrate treatment value with clear historical data.

Create massage SOAP notes with speed and precision using Ruana’s powerful charting engine. The Automatic Notes feature, built into Advanced SOAP Notes, lets massage therapists pre-program buttons that insert full sentences, exam findings, or treatment summaries with a single click.

• Customize SOAP note buttons to match your massage techniques and workflow.

• Insert full massage SOAP note sections instantly—no more repetitive typing.

• Built to mirror your real treatment flow and save time with every massage client.

Build the massage forms you need—from intake to consent and health questionnaires. Ruana’s form creator is intuitive, powerful, and comes with ready-to-use massage templates you can customize for your practice.

• Design massage intake forms, consent forms, and session templates with drag-and-drop fields, checkboxes, and signatures.

• Send forms via email or let massage clients complete them on a tablet at your practice.

• Choose from ready-made massage templates or create custom forms for every therapist.

Take the hassle out of massage billing. Ruana helps you create professional invoices, document services accurately, and keep your billing organized — all in one secure platform.

• Generate clear invoices for private pay or insurance reimbursement

• Automatically email receipts and track unpaid balances

• Keep billing records organized in one central system

See how your massage practice is performing at a glance. Ruana’s reporting tools turn your data into actionable insights—from client visit stats to revenue trends—helping massage therapists make smarter business decisions.

• Track income by service, therapist, or time period.

• See your most booked massage appointment types and treatment packages.

• Download detailed reports to stay organized and ready for tax season.

Offer massage care bundles, session packs, or monthly memberships. Ruana keeps track of every session used, renewal period, and remaining balance — helping your clients stay consistent with their treatments.

• Create massage packages and set usage or expiration rules

• Set up recurring membership plans and manage billing cycles

• Monitor remaining sessions and client balances with ease

Offer massage care bundles, session packs, or monthly memberships. Ruana keeps track of every session used, renewal period, and remaining balance — helping your clients stay consistent with their treatments.

• Create massage packages and set usage or expiration rules

• Set up membership plans with defined billing cycles

• Track client credits and remaining sessions in one organized dashboard