Scheduling Software for Health & Wellness Practitioners

Control Your Availability — On Your Terms

Burnout is real. So are last-minute surprises that throw your whole day off. Ruana gives you the tools to set healthy boundaries around your schedule before clients ever see your availability.

Set daily hour caps, limit the total number of appointments per day, and block off time for breaks, admin work, or personal commitments — with just a few clicks. When your blocked time is protected, online booking simply becomes unavailable for those slots. Clients only see what you want them to see.

• Limit the number of working hours per day to prevent overextension
• Cap the total number of daily appointments accepted
• Block specific time slots to disable online booking instantly

Appointment Statuses at a Glance — No Chasing Required

Here’s a situation you’ve probably lived through: a client is running late, another is waiting, and your front desk is scrambling to figure out what’s happening with who. It’s stressful, and it’s avoidable.

Ruana displays appointment status icons directly on each client’s name in the schedule. A quick glance tells you everything — who’s late (with your custom time threshold), who cancelled, and who’s a no-show. When a session wraps up, the name gets crossed out automatically, so your team always knows who’s next without asking. No confusion. No wasted seconds.

• Visual icons show late arrivals, cancellations, and no-shows in real time
• Completed appointments are crossed out automatically to keep the team focused
• Customizable late threshold — you define what “late” means for your practice

Color-Coded, Drag-and-Drop Calendar — Clarity Without the Chaos

A cluttered calendar is a stressful calendar. Ruana’s color-coded view makes it immediately obvious who is coming in, what service they’re booked for, and which provider is seeing them — all at a glance.

And when things change — because they always do — drag-and-drop rescheduling means you can move appointments without hunting through menus. Client running late? Drag their slot down. Need to shuffle your afternoon? Done in seconds, not minutes.

• Color coding helps identify services, providers, and appointment types instantly
• Drag-and-drop reschedules appointments without losing any booking data

Two-Month Calendar View — Plan Ahead Without the Guesswork

Ever try to book a follow-up appointment while staring at a single-month view, flipping back and forth trying to hold two weeks in your head at once? It’s unnecessarily annoying — for you and for your clients.

Ruana’s two-month calendar view shows the current and upcoming month at the same time, so scheduling follow-ups, recurring visits, or appointments weeks out is fast and frictionless. No more toggling. No more mental math. Just a clear picture of what’s ahead.

• See the current and next month simultaneously when selecting appointment dates
• Makes booking follow-ups and recurring appointments faster for staff and clients alike

Hide Client Names for Privacy — One Click Is All It Takes

Privacy matters in any health and wellness setting. Whether you’re in a shared workspace, a busy reception area, or simply prefer to keep your client list discreet, Ruana has you covered.

The Hide Names toggle blurs client names on the calendar view with a single click. Your schedule stays fully functional — you can still see appointment times and services — while client identities remain protected from prying eyes in the room.

• One-click name blurring keeps client identities private on-screen
• Ideal for open-plan clinics, front desks, or shared workstations

Filter Practitioners on the Fly — Keep Focus When Plans Change

Someone called in sick. A team member is on vacation. The last thing you need is a schedule cluttered with unavailable providers creating confusion for your front desk.

Ruana’s schedule filter lets you quickly toggle individual practitioners off the calendar view. Their appointments stay in the system — nothing gets deleted — but the visual noise disappears instantly, so your team stays focused on who’s actually working today.

• Filter out practitioners who are absent, sick, or on leave
• Reduces scheduling errors on days when your team is operating short-staffed

Modern, Intuitive Interface — Built to Speed Up Your Routine

Scheduling software that takes 20 minutes to figure out every time you open it isn’t really helping anyone. Ruana’s interface was designed to feel immediately familiar — clean, modern, and responsive — so your team can get in, get things done, and get back to clients without friction.

Whether it’s your first week or your fifth year using Ruana, the scheduling view stays fast, logical, and stress-free. That’s what your day should feel like.