SOAP Notes Software Built for Health & Wellness Professionals
Spend less time on paperwork and more time doing what you do best.
Here’s the truth: your clients don’t pay you to fill out forms. But thorough, accurate clinical records are the backbone of great care—and a non-negotiable part of running a professional practice. Ruana’s SOAP notes software strikes that balance perfectly. It’s fast, intuitive, and built to make documentation feel effortless, so you can stay fully present with every client you serve.
Everything You Need for Clinical Documentation in One Place
No more hunting through paper files or piecing together a client’s history from memory. With Ruana, every SOAP note is tied directly to the client’s record—appointment history, intake forms, contraindications, and progress notes all live together, organized and instantly accessible from your computer, tablet, or phone.
Organized Treatment Plans at Your Fingertips
Whether you’re seeing a client for the first time or the fiftieth, you should never have to scramble for context. Ruana keeps a complete, chronological view of every client’s history—session notes, contraindicated conditions, medications, and intake responses—all in one clean, modern interface.
Before a session even starts, you can pull up their full record, review their latest notes, and walk in prepared. No paper shuffling. No guesswork. Just confident, informed care.
Advanced SOAP Notes That Write Themselves
If you’ve ever dreaded the end of a long day knowing you still have a stack of notes to write, this one’s for you. Ruana’s smart auto-complete system lets you build your own custom text shortcuts—set them up once and with a single keystroke, entire paragraphs populate instantly.
What used to take 10–15 minutes per client can now take just 2–3. That’s real time back in your day, every single day.
Draw Directly on Anatomical Diagrams
Words can only describe so much. That’s why Ruana includes detailed anatomical reference images—muscle layers, skeletal structure, and full-body views—right inside each SOAP note. Simply tap or click to mark the exact area your client is describing, and draw directly on the figure for maximum precision.
These visual markers are saved with the note and displayed during future sessions, giving you an at-a-glance reminder of exactly where you left off. No ambiguity. No missed details.
Save Drafts and Pick Up Right Where You Left Off
Some days you’re booked back to back with barely enough time to breathe, let alone finish a chart. No problem. Ruana lets you save a draft with one click, and your dashboard clearly flags which notes still need to be completed.
Just click a client’s name from your pending list, pick up where you left off, and hit save. It’s that simple—no notes get lost, and nothing falls through the cracks.
HIPAA & GDPR Compliant With Full Revision Tracking
Clinical records aren’t something to take chances with. Ruana is built from the ground up to meet HIPAA requirements (USA) and GDPR standards (Europe), so you can document with confidence knowing your clients’ data is protected, encrypted, and backed up securely.
Need to update a note after the fact? No problem. Ruana tracks every revision automatically—who changed what, and when—without requiring you to copy the entire note over again. It’s the kind of compliance that works quietly in the background so you don’t have to think about it.
Customizable Intake Forms That Do the Pre-Work for You
Every practice is different, and a one-size-fits-all intake form just doesn’t cut it. Ruana lets you build and customize your own digital intake forms to collect exactly the information you need—health history, consent, presenting concerns, goals—whatever matters most to your workflow.
Clients complete their forms online before arriving, which means you walk into every session already informed and prepared. Less scrambling at the front desk, more time doing the actual work you love.
Why Health & Wellness Practitioners Choose Ruana for SOAP Notes
User-Friendly
Ruana’s interface is clean, modern, and genuinely intuitive—no training required. Whether you’re tech-savvy or prefer to keep things simple, you’ll be writing your first note in minutes, not hours.
Secure & Compliant
Your client records are encrypted, backed up automatically, and protected to meet HIPAA and GDPR compliance standards. You’ll never lose a note, and your clients’ privacy is always in safe hands.
Better Client Care
When your notes are organized and comprehensive, your care improves. Ruana makes it easy to document thoroughly, which means you’ll always know exactly where each client is in their treatment journey—and how to serve them better at every visit.
Insurance & Billing Ready
If you bill insurance or plan to in the future, complete and accurate SOAP notes aren’t optional—they’re required. Ruana’s documentation tools help ensure your records meet the standards insurers expect, so you get paid for the work you do.
“Ruana completely changed how I handle charting. I used to dread the end of the day—now my notes are done before I even leave the treatment room.”— Practitioner using Ruana
Get Started with Ruana in Minutes—And Never Dread Charting Again
Create your free Ruana account today and see how easy clinical documentation can be. Our onboarding team is ready to help you get set up—whether you’re switching from another platform or starting fresh from paper charts. Pick the plan that fits your practice now, and let Ruana grow with you.