The massage therapy software that works the way your practice actually does.
Online booking, SOAP notes, digital intake forms, and invoicing in one connected system. No more paper chaos. No more duct-taped tools that don’t talk to each other.
Less admin. Less stress. More massage.
Get booked online, finish your notes faster, and spend more time doing the work you love.
Booking links, paper intake forms, separate SOAP note apps, manual invoices, phone-tag for reminders: most massage practices are running five different tools to do the work one system should handle. Data lives in different places, forms get lost, invoices are written at 9pm after a full day of hands-on work.
The result is a second shift after the treatment day ends. Purpose-built practice software closes those gaps, designed for private wellness practices rather than hospital billing systems with features you’ll never touch.
What your massage practice runs on every day, finally in one place.
Scheduling, digital client records, SOAP notes, intake forms, invoicing, and online booking. All linked together. Nothing entered twice.
Scheduling without the phone tag
Clients request appointments around the clock from your personal booking page. Automated email reminders cut no-shows before they happen, without you having to follow up manually.
Digital client records instead of paper files
Contact details, health history, treatment notes, and session files all in one centralized record per client. No hunting through folders. No re-reading illegible handwritten notes before a session.
SOAP notes that don’t eat your evening
Customizable SOAP note templates built for massage therapy. Set them up once, reuse them every session. Documentation stays complete and consistent without hours of catch-up work after hours.
Invoicing in three clicks
Create a professional invoice directly from any appointment. Send it by email as a PDF. No more Word templates, no more manual math, no more chasing clients for payment at checkout.
Digital intake forms before the first session
Send health history and consent forms before the appointment. Clients fill them out at home on any device. Answers go straight into the client record. No clipboard, no scanning, no re-entering.
Business numbers at a glance
Revenue trends, most-booked services, busiest days of the week. Everything your accountant needs, export-ready. No spreadsheets, no manual tallying at year-end.
SOAP notes that practically write themselves.
After every session, Ruana can walk you through a structured SOAP note with your own custom template. Less time documenting. Less risk of missing something. More time for what matters.
Custom SOAP templates
Build templates that match your modality, whether you do Swedish, deep tissue, sports, or prenatal massage. Document what’s relevant, skip what isn’t.
Invoice directly from the note
Once you complete a session note, generate and send the client invoice in one step. No switching between apps. No re-entering session details.
Treatment packages in one click
Save your most common service combinations as packages. Add them to any session without re-entering details each time.
Your front desk will love the difference.
When there’s less to search for, less to enter twice, and less to explain to clients at check-in, the whole practice day runs quieter. Ruana gives your team a single, clear view of everything happening in your practice.
Fewer calls back and forth
Clients book, reschedule, and get reminders automatically.
No more double entry
Everything saved once, available everywhere.
A clear view of the full schedule
Everyone knows who’s coming in and when.
Your clients notice when a practice runs smoothly.
Ruana doesn’t just make your admin easier. It creates a more professional first impression, from the moment a new client books online to the moment they walk through your door.
Book from their phone, any time
No calls, no waiting. Available 24/7.
Intake forms filled out before arrival
No clipboard, no waiting room paperwork.
Automatic appointment reminders
Fewer missed sessions. Less lost revenue.
We set up Ruana with you, not just for you.
Switching practice software shouldn’t feel like a project. That’s why I help you get set up personally, from your first conversation to your first live appointment.
I help with your hours, services, staff, calendars, and booking page from day one.
I help you recreate your health intake forms, consent forms, and custom questionnaires in Ruana.
If you have existing client data, I’ll help you bring it over cleanly via CSV import.
We plan the switch from your current system together, step by step, on your timeline.
See how Ruana runs a massage practice in a few minutes.
A short walkthrough shows you the key workflows from start to finish. See for yourself whether Ruana fits the way you practice.
Ruana in under 5 minutes
Client records, calendar, SOAP notes, invoicing, and online booking in one quick tour of the software.
Ruana exists because no existing software actually fit.
Rouzbeh Noroozy is a chiropractor and manual therapist with 14 years of clinical experience, a Palmer College of Chiropractic West graduate, and co-founder of Ruana. He spent years using software that was either overbuilt for hospital settings, underbuilt for solo practices, or simply not designed with hands-on treatment workflows in mind.
Together with Anastasiia Noroozy, a medical graduate and practice manager at their shared Cologne clinic, he rebuilt the whole approach from the ground up. The result is software that reflects how a treatment day actually runs, not how a software engineer imagined it might.
Less admin. More time with clients.
Real experiences from massage therapists, chiropractors, and bodywork practitioners using Ruana every day.
“Finally a system that handles booking, notes, and invoices all in one place. I used to write invoices in Word at the end of every night. Now I click twice and it’s done.”
“The digital intake forms changed everything for new clients. They come in already filled out, I already know their history, and we can get straight to work.”
“No-shows dropped noticeably in the first month. The automatic reminders do what I used to spend thirty minutes a day doing manually.”
Switching software sounds like a headache? Not with Ruana.
We know what a switch costs in time and stress. So we built the onboarding to make it as light as possible.
➜ Try it before you commit
14 days of full access, no credit card required. Add your real clients, book real appointments, write real SOAP notes. Then decide whether Ruana belongs in your practice.
➜ Your current system keeps running
You can test Ruana alongside whatever you use today. No forced cutover, no pressure. Switch when you’re ready, not when a deadline forces you to.
➜ Up and running in 1 to 2 hours
Practice name, service list, booking page, first client record: most massage therapists are live faster than they expected. No training weeks, no IT setup, no tech support calls.
➜ Bring your existing client list
CSV import is supported. Our team helps you with the migration at no extra cost. Ask us before you decide so we can walk you through exactly what the process looks like.
➜ Built with HIPAA in mind
Ruana was designed with HIPAA compliance as a core requirement, including a Business Associate Agreement (BAA) and encrypted data storage. We recommend consulting a privacy attorney for your individual assessment.
➜ Priced for solo practices
Ruana was deliberately priced so that modern practice software is accessible for independent therapists, not just multi-location clinics. No enterprise pricing. No hidden fees per feature.
The right plan for your practice.
Clear pricing for solo therapists and multi-practitioner clinics. Try free for 14 days, no credit card required.
Solo Plan
For independent massage therapists. Online booking, client records, SOAP notes, and invoicing in one system.
- Online booking page and appointment requests
- Email appointment reminders
- SMS reminders (pay only when you use them)
- Digital intake and consent forms
- SOAP notes and treatment documentation
- Professional invoicing by email
- Unlimited clients and appointments
- Revenue reporting and export
Professional Plan
For clinics with multiple therapists, advanced documentation needs, or treatment package management.
- Everything in Solo
- Advanced SOAP note templates with text shortcuts
- SMS reminders (pay only when you use them)
- Treatment packages and memberships
- Multiple practitioners and locations
- Revenue reporting and accounting export
Costs less than one missed appointment, and saves hours every single week.
Prices in USD. Cancel anytime, no contracts, no setup fees.
Questions about Ruana, answered directly.
Do I really need practice management software as a massage therapist?
How long does setup take?
What’s included in the free trial?
How is Ruana different from general booking apps like Acuity or Calendly?
Can I transfer my existing client data?
Is Ruana HIPAA-compliant?
Does Ruana work on my phone or tablet?
Are SMS reminders included?
Built by people who know what a full treatment day looks like.
Ready to get hours back every week? Start today.
14 days of full access, decide after. No credit card, no risk, no fine print. Online booking, client records, SOAP notes, and invoicing, finally in one place.