Let clients schedule appointments anytime from their phone, tablet, or computer. Ruana’s booking system is easy to use, fully customizable, and works around the clock — even when your front desk doesn’t.

• Let clients choose appointment types, providers, and availability directly from your booking page.
• Bookings sync instantly with your Ruana schedule to prevent double-booking or overlap.
• Add your booking link to your website, email signature, or social media to increase new patient conversions.

Not ready for full online booking? No problem. Ruana’s optional appointment request feature lets clients suggest times — while giving you full control over when and how they’re confirmed.

• Approve or decline requests directly from your dashboard.
• Ideal for clinics managing complex services or first-time visits.

Reduce no-shows with smart appointment reminders sent automatically via email. Ruana makes it easy to keep patients informed without lifting a finger.

• Customize reminder timing and message content for each service.
• Patients can confirm or cancel appointments directly from their email.
• Enable reminders globally.

Document care in a way that matches your method. Ruana’s charting tools are simple, flexible, and designed to help you capture everything you need — fast.

• Use ready-made templates or build your own chart layouts.
• Attach notes to appointments or create standalone chart entries.
• Access past records quickly and securely across devices.

Track how your patients improve over time. Ruana lets you add structured progress notes that show change, support care planning, and document clinical results.

• Record patient progress by visit, date, or milestone.
• Reference previous notes during treatment for continuity.
• Demonstrate treatment value with clear historical data.

Create SOAP notes with speed and precision using Ruana’s powerful charting engine. The Automatic Notes feature, built into Advanced SOAP Notes, lets you pre-program buttons that insert full sentences, findings, or treatment summaries with a single click.

• Customize buttons to match your preferred language and techniques.
• Insert full SOAP note sections instantly — no more repetitive typing.
• Built to mirror your real-life treatment flow and save time with every patient.

Build any form you need — from intake to consent and beyond. Ruana’s form creator is intuitive, powerful, and comes with ready-to-use templates you can modify.

• Design forms with drag-and-drop fields, checkboxes, and signatures.
• Send forms via email or have clients fill them out on a tablet at your clinic.
• Choose from templates or create custom forms for every practitioner.

Take the hassle out of billing. Ruana lets you create invoices, apply codes, and collect payments — even before the patient arrives.

• Use CPT, ICD-10 codes to bill accurately.
• Let clients prepay online for reduced front desk time.
• Automatically email receipts and track unpaid balances.

See how your practice is performing at a glance. Ruana’s reports turn your data into actionable insights, from appointment stats to revenue trends.

• Track income by service, provider, or time period.
• See your most booked appointment types.
• Download detailed reports to stay organized and compliant.

Offer visit bundles, session packs, or monthly memberships. Ruana keeps track of every credit used, renewal date, and remaining balance.

• Sell packages and set rules for usage or expiration.
• Set up recurring memberships with automatic billing.

Get paid how you want. With Ruana, you can accept cash, card, or let patients pay securely online before the visit — no extra tools needed.

• Enable online prepayment through your booking link.
• Track all transactions in one central place with full transparency.