Mental Health Practice Management Software | Pricing & Features

Let clients schedule therapy or counseling appointments anytime from their phone, tablet, or computer. Ruana’s booking system is easy to use, fully customizable, and works around the clock — even when your front desk doesn’t.

• Clients choose session type, provider, and availability directly from your booking page.

• Bookings sync instantly with your Ruana schedule to prevent double-booking or overlap.

• Add your booking link to your website, email signature, or social media to boost new client conversions.

Not ready for full online booking? No problem. Ruana’s appointment request feature lets clients suggest times for therapy or counseling sessions — while giving you full control over when and how they’re confirmed.

• Approve or decline requests directly from your dashboard.

• Ideal for mental health practices managing complex services or first-time visits.

Reduce no-shows with smart reminders sent automatically by email. Ruana makes it easy for mental health professionals to keep clients informed without lifting a finger.

• Customize reminder timing and message content for each service.

• Clients can confirm or cancel therapy sessions directly from their email.

• Enable reminders globally for your practice.

Document client care in a way that matches your method. Ruana’s charting tools are simple, flexible, and designed for mental health professionals to capture everything they need — fast.

• Use ready-made templates or build your own SOAP notes and progress notes.

• Attach notes to appointments or create standalone chart entries.

• Access past client records quickly and securely across devices.

Track how your clients improve over time. Ruana lets you create structured progress notes that show change, support treatment planning, and document clinical outcomes.

• Record client progress by visit, date, or milestone.

• Reference previous notes during therapy for better continuity.

• Demonstrate treatment effectiveness with clear historical data.

Create SOAP notes quickly and accurately with Ruana’s powerful charting engine. The Automatic Notes feature, built into Advanced SOAP Notes, lets therapists pre-program buttons that insert full sentences, findings, or treatment summaries with a single click.

• Customize buttons to match your preferred therapy language and techniques.

• Insert full SOAP note sections instantly — no more repetitive typing.

• Designed for mental health practices to streamline session documentation and save time with every client.

Build any form you need — from intake to consent and beyond. Ruana’s form creator is intuitive, powerful, and comes with ready-to-use templates tailored for mental health practices.

• Design digital intake forms, consent forms, and mental health questionnaires with drag-and-drop fields, checkboxes, and signatures.

• Send forms via email or let clients fill them out securely on a tablet in your office.

• Choose from pre-built templates or create fully custom forms for your therapy practice.

Take the hassle out of billing. Ruana helps you create professional invoices, apply diagnosis and procedure codes, and keep your financial records organized — all in one secure platform.

• Use Billing and ICD-10 codes for accurate documentation

• Generate insurance-ready superbills for reimbursement

• Automatically send email receipts and track outstanding balances for your therapy practice

See how your mental health practice is performing at a glance. Ruana’s reports turn your data into actionable insights — from appointment stats to revenue trends.

• Track income by therapy type, provider, or time period.

• Identify your most booked counseling and therapy services.

• Download detailed reports to stay organized, compliant, and growth-focused.

Offer session bundles, therapy packs, or monthly membership plans. Ruana automatically tracks every session used, renewal period, and remaining balance — so you can focus on client care instead of administrative work.

• Create packages for counseling or therapy sessions with custom usage rules or expiration dates

• Set up membership plans with clearly defined renewal periods

• Track remaining session credits and client balances in one organized dashboard

Stay in control of your practice’s finances. Ruana helps you create invoices, record payments, and keep billing organized — all within one secure platform.

• Generate invoices directly from therapy sessions

• Record cash or card payments for accurate documentation

• Monitor outstanding balances with clear financial oversight