Mental Health Practice Management Software | Pricing & Features

Let clients schedule therapy or counseling appointments anytime from their phone, tablet, or computer. Ruana’s booking system is easy to use, fully customizable, and works around the clock — even when your front desk doesn’t.

• Clients choose session type, provider, and availability directly from your booking page.

• Bookings sync instantly with your Ruana schedule to prevent double-booking or overlap.

• Add your booking link to your website, email signature, or social media to boost new client conversions.

Not ready for full online booking? No problem. Ruana’s appointment request feature lets clients suggest times for therapy or counseling sessions — while giving you full control over when and how they’re confirmed.

• Approve or decline requests directly from your dashboard.

• Ideal for mental health practices managing complex services or first-time visits.

Reduce no-shows with smart reminders sent automatically by email. Ruana makes it easy for mental health professionals to keep clients informed without lifting a finger.

• Customize reminder timing and message content for each service.

• Clients can confirm or cancel therapy sessions directly from their email.

• Enable reminders globally for your practice.

Document client care in a way that matches your method. Ruana’s charting tools are simple, flexible, and designed for mental health professionals to capture everything they need — fast.

• Use ready-made templates or build your own SOAP notes and progress notes.

• Attach notes to appointments or create standalone chart entries.

• Access past client records quickly and securely across devices.

Track how your clients improve over time. Ruana lets you create structured progress notes that show change, support treatment planning, and document clinical outcomes.

• Record client progress by visit, date, or milestone.

• Reference previous notes during therapy for better continuity.

• Demonstrate treatment effectiveness with clear historical data.

Create SOAP notes quickly and accurately with Ruana’s powerful charting engine. The Automatic Notes feature, built into Advanced SOAP Notes, lets therapists pre-program buttons that insert full sentences, findings, or treatment summaries with a single click.

• Customize buttons to match your preferred therapy language and techniques.

• Insert full SOAP note sections instantly — no more repetitive typing.

• Designed for mental health practices to streamline session documentation and save time with every client.

Build any form you need — from intake to consent and beyond. Ruana’s form creator is intuitive, powerful, and comes with ready-to-use templates tailored for mental health practices.

• Design digital intake forms, consent forms, and mental health questionnaires with drag-and-drop fields, checkboxes, and signatures.

• Send forms via email or let clients fill them out securely on a tablet in your office.

• Choose from pre-built templates or create fully custom forms for your therapy practice.

Take the hassle out of billing. Ruana lets you create invoices, apply codes, and collect payments seamlessly — even before your clients arrive.

• Use CPT and ICD-10 codes for accurate mental health billing.

• Let clients prepay online to save time at the front desk.

• Automatically send email receipts and track unpaid balances for your therapy practice.

See how your mental health practice is performing at a glance. Ruana’s reports turn your data into actionable insights — from appointment stats to revenue trends.

• Track income by therapy type, provider, or time period.

• Identify your most booked counseling and therapy services.

• Download detailed reports to stay organized, compliant, and growth-focused.

Offer session bundles, therapy packs, or monthly memberships. Ruana keeps track of every credit used, renewal date, and remaining balance — so you can focus on client care instead of admin work.

• Sell packages for counseling or therapy sessions with custom usage rules or expiration dates.

• Set up recurring memberships with automatic billing for ongoing mental health care.

Get paid the way you prefer. With Ruana, you can accept cash, card, or let clients pay securely online before their session — no extra tools needed.

• Enable online prepayment directly through your therapy booking link.

• Track all transactions for your mental health practice in one central, transparent dashboard.