You didn’t study chiropractic to type SOAP notes at 10pm and chase down insurance paperwork.
Ruana books your patients, sends the reminders, captures the intake, writes the invoice, tracks the care plan, and stores the notes. So you finish on time, keep patients on track, and actually go home.
The brutal math
One patient who drops off their care plan = $800 to $1,500 in lost revenue. That happens 2 to 3 times a month at most practices.
Industry data shows automated SMS and email reminders can cut no-shows by up to 83%. Ruana sends them automatically, tracks your care plans, and flags patients at risk of dropping off.
Your whole practice in one place
Your entire practice. One login. No more tab juggling.
Booking, charting, and billing in the same window. Here’s what Ruana looks like running your practice.
Stop pretending this is normal
If your week looks like this, your software is stealing from you.
📉
Patients drifting off their care plans.
You’ll notice next month. They’re already gone.
🌙
SOAP notes at 10pm on the couch.
The unpaid second shift nobody warned you about.
📋
Paper intake forms in the waiting room.
You standing there. Clock ticking. Session shrinking.
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Superbills and ICD-10 codes buried in a spreadsheet.
Patients waiting. Reimbursements stalled.
You didn’t open a chiropractic clinic to run an admin department. Ruana was built so you don’t have to.
Fix this in under an hour. Start free.Listed where chiropractors actually look before buying
Built for chiropractors. Not bolted on.
One login replaces six tabs, two subscriptions, and the notebook on your desk.
Booking, reminders, intake, SOAP notes, care plans, billing, reports. All in one place. All made for how chiropractors actually work.
24/7 online booking
Patients book adjustments at 11pm on a Sunday. You wake up to a full Monday.
43% of healthcare appointments are booked online now. If your site can’t take bookings, new patients are calling the chiropractor down the street.
Automated reminders
SMS and email reminders that cut no-shows by up to 83%.
Confirmations, reminders, and care plan nudges sent automatically. Patients stay on their adjustment schedule. You stop leaving money on the table.
Smart scheduling
A color-coded calendar built for solo DCs or multi-doctor clinics.
Drag, drop, reschedule. Manage chiropractors, treatment rooms, and patient flow without the front desk chaos.
Digital SOAP notes
Chiropractic SOAP notes done before the patient leaves the room.
Chiropractic-specific templates, exam forms, and progress charts. Build your own or use ours. Go home when the last patient does.
Digital intake forms
Patients fill out intake on their phone before they walk in.
No clipboards. No waiting room shuffle. Their history is in your chart before they sit down. The adjustment starts on time.
Care plan tracking
See every patient’s care plan at a glance. Keep them on track.
Packages, visit counts, and treatment progress built into every chart. Know who’s behind schedule before they ghost you.
Invoicing and billing
Superbills and ICD-10 codes in 4 clicks. Clean documentation for every patient.
Superbills, insurance-ready codes, patient balances, packages. The billing side of your clinic handled without a spreadsheet.
Reports and insights
Know your best day, your best service, your best chiropractor. Without Excel.
Revenue trends, visit frequency, care plan completion rates, per-DC performance. The numbers that actually grow your clinic.
Custom forms
Build any intake, consent, exam, or progress form. In minutes. No developer.
Drag, drop, publish. If you can send a text, you can build a chiropractic form.
Every competitor was built by engineers. Ruana was built by a chiropractor who still sees patients every week.
Ruana’s co-founder is a Palmer West-trained chiropractor with 13 years in clinical practice. He still adjusts patients every week. His wife, a medical professional, co-built it with him. Every feature was tested on real patients first. Fixed what didn’t work. Then shipped.
If a feature slows a real adjustment down, it never made it in. That’s why Ruana feels different the first time you open it.
13+
years in active practice
2
practitioners who built this
0
boardroom meetings involved
100%
practitioner-built
The numbers that matter
Every missed appointment is money you already earned. Stop giving it back.
Industry benchmarks for what modern practice software actually changes.
83%
Fewer no-shows
Automated SMS and email reminders can cut no-shows by up to 83%. Every slot filled is pure profit.
43%
Book online
Over 43% of healthcare appointments are booked online. If your site can’t take bookings, you’re invisible to new patients.
75%
Patient retention
Well-run chiropractic practices hit 70 to 75% retention with care plan tracking, reminders, and consistent rebooking. Ruana handles all three.
81%
Referral-driven
81% of chiropractic patients find their DC through referrals. A broken patient experience kills referrals.
What chiropractors actually say
They stopped dreading admin. Here’s what that actually looks like.
★★★★★
“I used to spend 20 minutes on the phone just to get one new patient on the books. Now they book themselves while I’m adjusting the patient on the table.”
Dr. Thompson, DC
Chiropractor
★★★★★
“I used to write SOAP notes at 10pm on my couch. Now I’m done before I leave. That’s 2 hours of my life back every single day.”
Dr. Kowalski, DC
Chiropractor
★★★★★
“I put off switching for two years because I was terrified of losing years of patient charts. Ruana imported everything in one day. Wish I’d done it sooner.”
Dr. Anderson, DC
Chiropractor
★★★★★
“I thought setup would take a weekend. Had my booking page live and my first online patient on the schedule by lunch.”
Dr. Torres, DC
Solo Chiropractor
★★★★★
“My patients didn’t even notice the switch. One text with the new booking link. Zero complaints. Way fewer no-shows.”
Dr. Parker, DC
Chiropractic Clinic Owner
★★★★★
“Managing three chiropractors used to mean three calendars and constant confusion. Now everything is one place. I finally have my evenings back.”
Williams
Chiropractic Practice Manager
From signup to booked in 60 minutes
Switching software isn’t a weekend project anymore. It’s a lunch break.
Most solo chiropractors are live in under an hour. Clinics in a day. Zero downtime. Zero cancelled appointments.
Sign up. We set you up.
Book a free onboarding call. We configure your practice with you. Zero technical skills needed.
Book the call →Add your services. Go live.
Services, availability, branding. Most chiropractors have their booking page live within the hour.
Share the link. Clients book.
Update your social profiles, your website, your email signature. You’re done. The calendar starts filling itself.
Solo, multi-DC, sports, wellness, all of it
Whatever your practice looks like, Ruana fits it. Not the other way around.
Solo Chiropractors
One DC. One login. Scheduling, charting, billing, and patient communications from one dashboard. Live in under an hour.
Multi-Doctor Clinics
Team schedules, DC-level metrics, treatment room management, patient handoffs. One centralized view replaces three calendars.
Sports & Rehab Chiropractic
Athlete intake, injury history, progress tracking across care plans. Custom forms for sports-specific assessments and return-to-play documentation.
Family & Wellness Practices
Family charts, memberships, wellness packages, recurring appointments. Keep three generations on track without juggling calendars.
Specialized Technique Practices
Upper cervical, Gonstead, Activator, decompression. Custom SOAP templates and exam forms that match your technique. No forcing you into a generic box.
Chiropractic + Massage Clinics
DCs and LMTs under one roof. Shared patient records, separate scheduling, combined billing. Finally, software that fits both.
Less than one no-show a month
At $45.99 a month, Ruana pays for itself every time one client doesn’t forget.
One recovered no-show covers the software. Everything after that is yours.
Solo
Running it all yourself
$45.99 /month
Start 14-Day Free Trial- ✓ Online booking
- ✓ Email reminders
- ✓ Paperless intake forms
- ✓ Charts and basic SOAP notes
- ✓ Invoicing and billing
- ✓ Up to 30 appointments/month
Professional
Growing or multi-doctor clinic
$65.99 /month + $19.99/practitioner
Start 14-Day Free Trial- ✓ Everything in Solo
- ✓ Advanced SOAP notes
- ✓ Online appointment requests
- ✓ Memberships and packages
- ✓ Unlimited appointments
- ✓ Priority support
The stuff you’re actually wondering
Answers to what stops most chiropractors from switching.
“What happens to my patient data if I switch?” +
Nothing gets lost. On your onboarding call, we help you export from your current software and import it into Ruana. You walk through every step with a real person, not a help doc.
“How long does setup actually take?” +
Most solo DCs are fully live in under an hour. Multi-doctor clinics typically take a day. You’re on a call with our team the whole time. No Googling. No frustration.
“Will my patients be confused by a new booking system?” +
Ruana’s booking page is stripped down on purpose. Pick a service, pick a time, confirm. Most patients book their first one without asking anything. Send one text with the new link, done.
“Do I have to cancel appointments during the switch?” +
No. Run both systems in parallel until you’re ready to cut over. Zero disruption. Zero cancelled appointments. You pick the day.
“What if it’s not the right fit?” +
14 days full access. No credit card. No contract. No cancellation fee. If it’s not for you, walk away. You lose nothing except the time it took to sign up.
“Is Ruana HIPAA compliant?” +
Ruana supports HIPAA compliance for U.S. practitioners. Secure AWS infrastructure, encryption in transit and at rest, role-based access, and audit-friendly architecture. We also provide a Business Associate Agreement (BAA) to covered entities. Healthcare providers are responsible for configuring and using the system in line with HIPAA requirements.
“Does Ruana print superbills?” +
Yes. Ruana generates and prints superbills with ICD-10 codes and all the details patients need to submit to their insurance for reimbursement. Built into invoicing. No separate workflow.
“Does Ruana support EDI, clearinghouse submissions, or the CMS-1500 form?” +
Not yet. Ruana currently handles billing through superbills and insurance-ready codes (ICD-10) that you can share with patients or submit manually. EDI, clearinghouse integration, and CMS-1500 support are on our roadmap for future releases.
“Do you provide a Business Associate Agreement (BAA)?” +
Yes. Ruana provides a BAA to U.S. healthcare providers who require one under HIPAA. The BAA defines responsibilities between Ruana as a service provider and your practice as the covered entity for safeguarding protected health information (PHI).
The only decision left
Keep losing patients to care plan drop-offs. Or fix it tonight.
14 days. Full access. No card. No contract. If Ruana isn’t a fit, walk away. If it is, you get your evenings back.
Cancel anytime. No questions. No fees.