Online booking, charting, scheduling, invoicing, payments, and secure client communication — all in one platform designed for mental health professionals.
Access Ruana from anywhere. No installs, no software updates — just log in and manage your practice instantly.
Your patient data is encrypted, automatically backed up, and stored in secure data centers. Peace of mind with enterprise-grade security.
Run your entire practice online — scheduling, charting, billing, and communication — all in one platform that works 24/7 for you.
Effortless Client Booking
Let clients book therapy sessions, counseling appointments, or mental health consultations online anytime, 24/7. Ruana sends automated confirmations, reminders, and follow-ups by email and SMS — so your schedule stays organized and your no-show rate stays low.
Smooth Appointment Management
Whether you’re a solo therapist or managing a group practice, Ruana’s color-coded, drag-and-drop calendar keeps your schedule organized. Manage therapy sessions, counseling appointments, and resources with ease to maximize productivity and minimize gaps in your day — and make changes in seconds.
Digital Patient Records
Create therapy notes your way. Use ready-made templates or build your own SOAP notes, assessments, or progress charts — with fast documentation tools that save you time every day. Access client records instantly and securely. From counseling session notes to therapy progress tracking — document client care efficiently while maintaining HIPAA compliance.
Enhanced Client Engagement
Send professional invoices, track payments, and get paid faster. Ruana supports private billing, superbills, and insurance-ready codes (CPT, ICD-10) commonly used in mental health practices. With built-in Stripe integration, clients can prepay online or be billed after their session — making payments seamless for both you and your clients. Easily manage balances, recurring sessions, and therapy packages — all in one place.
Time Management Made Easy
See exactly how your mental health practice is performing. Ruana’s dashboards show revenue trends, appointment stats, and session history — so you can track client engagement and practitioner performance. Make data-driven decisions with confidence to grow and sustain your practice.
Customizable Data Collection
Create digital intake forms, consent forms, and mental health questionnaires tailored to your practice — no technical skills required. Whether it’s therapy intake forms, counseling assessments, or progress evaluations, Ruana helps you collect the right information before, during, or after each session.
There’s even more where that came from. Explore all of Ruana’s powerful tools — built specifically for therapists, counselors, psychologists, and other mental health professionals. From appointment requests to progress notes, SOAP notes, customizable intake forms, therapy packages & memberships, and more — Ruana has everything your practice needs in one place.
See All FeaturesDesigned for solo practitioners to manage their practice with ease and value
$45.99/ Month
Advanced tools to streamline and enhance practice management
$65.99/ Month
+$19.99 per Practitioner per month
Have questions or need assistance? Contact us! We’re here to help.
Most clinics can get started in less than 30 minutes. You’ll have your booking page, billing, and charting ready right away. We also offer step-by-step guides and video tutorials if you need help.
No — Ruana is designed to be intuitive. But we also offer step-by-step guides and video tutorials if you need help.
You get full access to all features for 14 days — including online booking, charting, billing, and reminders. No credit card required.
Billing is processed in USD, but clinics worldwide can use Ruana.
Absolutely. You can create your own intake forms, SOAP note templates, and invoices.
You can add unlimited team members (admin, practitioners, or support staff) depending on your plan.
Yes! Ruana allows you to generate and print superbills for your clients. These include all the necessary codes and details so patients can submit them to their insurance providers for reimbursement.
Ruana does not currently support EDI, clearinghouse submissions, or the CMS-1500 insurance claim form. Instead, Ruana provides superbills and insurance-ready codes (CPT, ICD-10) that you can generate and share with patients or submit manually. This approach keeps billing simple and flexible while ensuring your invoices and documentation are compliant and professional. EDI, clearinghouse integrations, and CMS-1500 support are on our product roadmap for future releases.
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